How to Add a New Worker

In this document you will learn how to add a new worker in Attendico ATS Cloud. Add Worker creates the employee profile used by ATS Cloud to connect clock-ins, work schedules, NFC credentials and annual leave information to a particular person.

What is this feature used for?

A new employee cannot be saved until their group and shift have been configured. Preparing those items first avoids reaching the end of the form with no valid selection.

Before you begin

• An existing saved group with at least one shift.
• Administrator access to Workers.
• The worker’s first name and last name.
• A unique four-digit employee code other than 0000. The form may suggest the next code.

Options and fields explained

First Name / Last Name

Required identity fields.

Employee Code

Four-digit worker pairing identifier. It cannot be edited after the worker is created.

Group / Current Shift

Both mandatory; the selected shift must belong to the chosen group.

Always Keep This Shift

Optional fixed-shift exception to rotation.

Worker Type

Internal or External. External workers must have an External Company.

Status

Active or Inactive.

Photo

Optional JPEG photo; the worker can be created without one.

Step-by-step procedure

1. First create the required shift group in Shifts and Groups.
2. Open that saved group and add the worker’s intended shift.
3. Go to Workers and choose Create Worker.
4. Enter First Name and Last Name.
5. Review the suggested Employee Code. Ensure it is exactly four digits, is not 0000 and is not already in use.
6. Select the saved Group and then its Current Shift.
7. Choose Internal or External. For External, enter the External Company name.
8. Decide whether Always Keep This Shift should be on, based on the group’s scheduling mode.
9. Choose Active or Inactive and optionally upload a JPEG photo.
10. Click Save. Return to Workers and open the profile to verify the assigned group and shift.

What happens after saving?

The employee profile becomes available for Planner, attendance-related filtering and follow-up setup such as NFC card assignment or mobile-app registration.

Important notes and common mistakes

• The employee code is locked after creation. Verify it before clicking Save.
• If the form reports Group required or Shift required, return to Shifts and Groups and confirm that a saved shift exists.